Flow of Storing Originals into Network

This section describes how to scan a document and store it in the Advanced Space of another machine on the network.

IMPORTANT
To use network storage, it is necessary to set it according to your needs. For details, see "Advanced Space/Network Settings."

NOTE
Before using the Mail Box function, it is useful to read the following topics: Main power and control panel power (See "Main Power and Control Panel Power.") Entering characters from the touch panel display (See "Entering Characters from the Touch Panel Display.") Routine maintenance (See "Routine Maintenance" and "Routine Maintenance (Cleaning Function).") To scan in colour when resolution is set to 200 × 400 dpi, 400 × 400 dpi, or 600 × 600 dpi, it is necessary to install the Additional Memory Type B (512MB) to expand the memory capacity of the machine. You can scan and store up to 999 pages at one time. If two-sided originals are scanned using the feeder, you can store up to 1,000 pages. Once the maximum number of originals you can scan is reached, a message asking whether to store appears. When the Advanced Space of another machine on the network is selected as a store location, the maximum data size that can be stored for each file is 2 GB. To cancel all settings, press [Back to Default Set.]. (The machine restores the default settings for Scan and Store.) If the Log in screen for User Access Control for Advanced Space is displayed, enter the user name and password registered in the User Access Control for Advanced Space. (See "Authentication Screen Displayed on the Touch Panel Display.")

NOTE

Before using the Mail Box function, it is useful to read the following topics:

Main power and control panel power (See "Main Power and Control Panel Power.")

Entering characters from the touch panel display (See "Entering Characters from the Touch Panel Display.")

Routine maintenance (See "Routine Maintenance" and "Routine Maintenance (Cleaning Function).")

To scan in colour when resolution is set to 200 × 400 dpi, 400 × 400 dpi, or 600 × 600 dpi, it is necessary to install the Additional Memory Type B (512MB) to expand the memory capacity of the machine.

You can scan and store up to 999 pages at one time. If two-sided originals are scanned using the feeder, you can store up to 1,000 pages. Once the maximum number of originals you can scan is reached, a message asking whether to store appears.

When the Advanced Space of another machine on the network is selected as a store location, the maximum data size that can be stored for each file is 2 GB.

To cancel all settings, press [Back to Default Set.]. (The machine restores the default settings for Scan and Store.)

If the Log in screen for User Access Control for Advanced Space is displayed, enter the user name and password registered in the User Access Control for Advanced Space. (See "Authentication Screen Displayed on the Touch Panel Display.")

Press [Scan and Store] on the Main Menu screen.

Press [Network].

Select the desired stroage.

If the Log In screen is displayed, enter the user name and password → press [OK].

After you are finished using the machine, press

(Log In/Out) to log out.

If you are using SSO-H, press [Store Password] to store your user name and password. Next time you log in to the storage, the user name and password will already be entered and you can display the Space Selection screen by simply pressing [OK].

If the Log In screen is not displayed, this step is not necessary.

Select the folder to store.

Place your originals.

NOTE
For instructions on placing originals, see "Duplex Color Image Reader Unit-C1."

Press [Scan].

Specify the desired scan settings.

IMPORTANT
When the [Auto (Color/Black)] or Auto (Color/Gray) mode is set and your originals contain colour sections, the machine scans them in the Full Color mode. However, the machine may scan the colour originals in the Black-and-White mode under the following conditions. To avoid this, set the colour mode to 'Full Color'. (See "Changing Colour Modes.") If the originals contain a few colour sections If the colour sections are located only in the range indicated by the diagram below, when loading the originals in the feeder If the colour sections of the originals are close to black If the originals contain light colour densities

IMPORTANT

When the [Auto (Color/Black)] or Auto (Color/Gray) mode is set and your originals contain colour sections, the machine scans them in the Full Color mode. However, the machine may scan the colour originals in the Black-and-White mode under the following conditions. To avoid this, set the colour mode to 'Full Color'. (See "Changing Colour Modes.")

If the originals contain a few colour sections

If the colour sections are located only in the range indicated by the diagram below, when loading the originals in the feeder

If the colour sections of the originals are close to black

If the originals contain light colour densities

NOTE
To specify the resolution when scanning an original, see "Resolution." To change the zoom ratio, see "Preset Zoom" and "Zoom by Percentage." To specify the file format when scanning an original, see "Setting the File Format and Storing Files with Various Settings." To select the original type when scanning an original, see "Original Type Selection." To adjust the scan exposure when scanning an original, see "Adjusting the Density." To scan two-sided originals, see "Scanning Two-Sided Originals." To register favorite settings, press [Favorite Settings]. You can set various modes when scanning originals, similar to the Copy function.

NOTE

To specify the resolution when scanning an original, see "Resolution."

To change the zoom ratio, see "Preset Zoom" and "Zoom by Percentage."

To specify the file format when scanning an original, see "Setting the File Format and Storing Files with Various Settings."

To select the original type when scanning an original, see "Original Type Selection."

To adjust the scan exposure when scanning an original, see "Adjusting the Density."

To scan two-sided originals, see "Scanning Two-Sided Originals."

To register favorite settings, press [Favorite Settings].

You can set various modes when scanning originals, similar to the Copy function.

Specifying a file name:

Press [File Name] → enter a name for the file → press [OK].

IMPORTANT
You cannot use the following characters in a file name: \ / : , * ? " < > \| You cannot use . (period) or space for the first or last character of the file name.

NOTE
If you create a file without assigning it a name, the machine automatically assigns the file a name using the year, month, day, and time the file was created. For example, if a file is created at 1:35 PM, 41 seconds, on 15.01.09 and it is saved in JPEG file format, its file name will be <20090115133541.jpg>. If you enter a file name that already exists, (1) to (9) is added to the file name. Example: a(1).pdf If [Divide into Pages] is set for file format, consecutive three digit numbers are added to the file names. Example: a_001.pdf, a_002.pdf, a_003.pdf

NOTE

If you create a file without assigning it a name, the machine automatically assigns the file a name using the year, month, day, and time the file was created.
For example, if a file is created at 1:35 PM, 41 seconds, on 15.01.09 and it is saved in JPEG file format, its file name will be <20090115133541.jpg>.

If you enter a file name that already exists, (1) to (9) is added to the file name. Example: a(1).pdf

If [Divide into Pages] is set for file format, consecutive three digit numbers are added to the file names. Example: a_001.pdf, a_002.pdf, a_003.pdf

Specifying a document size:

Press [Scan Size].

Select the original size → press [OK].

IMPORTANT
The Auto (Automatic Document Size Selection) mode cannot be used with the Original Frame Erase or Book Frame Erase mode. You cannot select [Auto] when scanning the following types of originals. Specify the size of the file manually. Nonstandard size originals Highly transparent originals, such as transparencies Originals with an extremely dark background A5R originals that are placed on the platen glass

IMPORTANT

The Auto (Automatic Document Size Selection) mode cannot be used with the Original Frame Erase or Book Frame Erase mode.

You cannot select [Auto] when scanning the following types of originals. Specify the size of the file manually.

Nonstandard size originals

Highly transparent originals, such as transparencies

Originals with an extremely dark background

A5R originals that are placed on the platen glass

NOTE
To select an inch paper size, press [Inch-Size]. Press [Custom] and paper size can be specified numerically (in user definition size).

Specifying the scan size by entering a number:

Press [Custom].

Enter the size.

Press [X] (horizontal axis) → enter a value for the paper size in inch using the numeric keys on the screen.

Press [Y] (vertical axis) → enter a value for the paper size in inch using the numeric keys on the screen.

Press [OK].

Platen Glass

* Scanning Area

NOTE
If the same values are used often, you can register the size by pressing [Register Size] → [Registered Size 1] or [Registered Size 2].You can recall the registered size by pressing [Registered Size 1] or [Registered Size 2].

Press

If the following screen is displayed, follow the instructions on the touch panel display → press

once for each original. When scanning is complete, press [Start Storing].

When scanning is complete, the scanned data is stored in the selected space.

IMPORTANT
You cannot change settings, such as the document size or the scanning ratio, while the machine is scanning.

NOTE
If you want to cancel scanning, press [Stop] or .

10.

When scanning is complete, remove your originals.