Storing New Addresses - Canon imageRUNNER ADVANCE 6075/6065/6055 e-Manual

Storing New Addresses

The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the subaddress books, and 200 destinations in one-touch buttons. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job. By storing your own e-mail address, you can specify a reply-to e-mail address and use the Job Done Notice function.

The following types of destinations can be stored in the Address Book.

NOTE
Since each address entry is treated as a single entry, if an e-mail address is registered in a group address, that e-mail address and the group address are counted as two entries. In the same way, if a fax number is registered in a group address, the fax number, and group address are counted as two entries. E-Mail addresses, I-fax addresses, file server addresses, and group addresses can be registered in the Address Book. If the fax board is installed, fax numbers and group addresses can be registered in the Address Book. Destinations stored in the Address Book can be exported to your computer as a file, which can later be imported in the machine. For information on exporting the Address Book, see "Saving/Loading the Address List." If you want to manage destinations with the Access Number Management mode, set the Manage Address Book Access Numbers in Set Destination (from the Settings/Registration screen) to On. (See "Access Number Management.") If there is any required destination setting that has not yet been set after registering the access number, the screen for specifying the destination settings is displayed again. You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros. Example: If <321> is entered, <0000321> is stored. You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored. Example: If <02> or <002> is entered, <0000002> is stored.

NOTE

Since each address entry is treated as a single entry, if an e-mail address is registered in a group address, that e-mail address and the group address are counted as two entries. In the same way, if a fax number is registered in a group address, the fax number, and group address are counted as two entries.

E-Mail addresses, I-fax addresses, file server addresses, and group addresses can be registered in the Address Book.

If the fax board is installed, fax numbers and group addresses can be registered in the Address Book.

Destinations stored in the Address Book can be exported to your computer as a file, which can later be imported in the machine. For information on exporting the Address Book, see "Saving/Loading the Address List."

If you want to manage destinations with the Access Number Management mode, set the Manage Address Book Access Numbers in Set Destination (from the Settings/Registration screen) to On. (See "Access Number Management.")

If there is any required destination setting that has not yet been set after registering the access number, the screen for specifying the destination settings is displayed again.

You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros.
Example: If <321> is entered, <0000321> is stored.
You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.

Fax

You can store fax numbers, as well as subaddress and password information.

A fax number obtained by searching through the directory listings on a server on the network using LDAP can also be stored.

E-Mail

You can store e-mail addresses.

An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored.

I-Fax

You can store the I-fax address, the mode, and the destination conditions.

An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored as an I-fax address.

File

You can register a protocol, host name, folder path, etc. for storing scanned documents in a file server.

NOTE
For examples of settings needed for sending to a file server, see "Network."

Group

You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs.

NOTE
You cannot register new destinations in a group address. New destinations must be registered in the Address Book before you can register them as part of a group address. When you register destinations in a group address, you can select and store only destinations registered in the same subaddress book.

Fax Numbers

E-Mail Addresses

I-Fax Addresses

File Server Addresses

Group Addresses

Addresses Obtained via a Server

Editing Address Details

Deleting Addresses