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Top » Settings/Registration » Set Destination » Storing New Addresses » I-Fax Addresses

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Flow of Settings/Registration Screen Operations

Flow of Administrator Operations

Flow of General Users Operations

Preferences

Paper Settings

Registering the Paper Type for the Paper Source

Distinguishing A5R and STMTR Paper

Distinguishing B5 and EXEC Paper

Registering Multi-Purpose Tray Defaults

Registering and Editing Custom Paper Sizes

Display Settings

Default Screen at Startup

Default Screen (Status Monitor/Cancel)

Initial Function at Power ON

Display Fax Function

Store Location Display Settings

Language/Keyboard Switch On/Off

Changing the Display Language/Keyboard on the Touch Panel Display

Display the Remaining Paper Message

Number of Copies/Wait Time Status Display

Clean the Original Scanning Area Prompt

Select Paper Screen Priority

mm/Inch Entry Switch

Displaying the Current Department ID/User Name

Timer/Energy Settings

Current Time Adjustment

Current Date and Time

Time Format

Auto Reset Time

Default Display after Auto Reset

Auto Sleep Time

Energy Consumption in the Sleep Mode

Weekly Timer Settings

Setting the Energy Saver/Sleep Mode Exit Time

Change Energy Saver Mode

Setting the Silent Mode Time

Accessibility

Key Repetition Settings

Reversing the Contrast of the Touch Panel Display

Adjustment/Maintenance

Adjust Image Quality

Automatic Gradation Adjustment

Correct Density

Fine Adjust Zoom

Adjust Action

Saddle Stitch Staple Repositioning

Saddle Stitch Position Adjustment

Adjust Fold Position

Maintenance

Automatic Feeder Cleaning

Wire Cleaning

Drum Cleaning

Checking the Procedure for Cleaning the Original Scanning Area of the Feeder

Function Settings

Common

Paper Feed Settings

Setting the Paper Drawer Auto Selection On/Off
Setting Timeout for Suspended Jobs

Paper Output Settings

Output Tray Designation
Alternating the Print Output (Offset Jobs)
Inserting a Job Separation Sheet between Print Jobs
Inserting a Job Separation Sheet between Copy Sets
Setting an Output Tray to Hold Different Paper Sizes
Forcing to Output Excess Tab Paper

Print Settings

Setting the Printing Priority
Standard Local Print Settings
Setting the Standard Mode for Report
Image Form
User-Defined Text for Page Numbers and Watermarks

Scan Settings

Timing to Raise Feeder Tray
Feeder Jam Recovery Method
Scanner Noise Settings
Streak Prevention
Selecting LTRR and STMT Originals
Remote Scan Data Compression Ratio
Setting the Gamma Value for Remote Scans
Auto Online
Auto Offline

Generate File

High Compression Image Quality Level
Settings for Creating Searchable PDF/XPS
Trace & Smooth Settings
Standardize PDF as PDF/A
Optimize PDF for Web

Copy

Favorite Settings Button on the Copy Screen

Changing the Current Standard Settings

Storing Shortcut Keys

Setting the Shortcuts for the Express Copy Basic Features Screen

Auto Collate

Image Orientation Priority

Auto Orientation

Setting the Photo Printout Mode for the Copying Function

Specifying the Cascade Copy Printer Settings

Setting the Cascade Copy Communication Timeout

Send

Print Report

Printing the User's Data List for Send/Receive
Printing the User's Data List for Fax

Common Settings

Favorite Settings Buttons
Displaying Confirmation for Favorite Settings Buttons
Changing the Default Screen for Send
Changing the Default Settings for Send
Storing Shortcut Keys
Send TX Report
Communication Management Report
Printing the TX Terminal ID
Handling Files That Fail to Be Forwarded
Number of Retry Attempts
Data Compression Ratio
Gamma Value for YCbCr Send Jobs
Dividing Data Into Chunks When Sending With WebDAV

E-Mail/I-Fax Settings

Registering the Unit's Name for E-Mail/I-Fax
Common Communication Settings for E-Mail/I-Fax
Maximum Data Size for Send
Default Subject
Using SMTP Authentication for Each User
Setting Authorized User E-Mail Address as the Reply-to Destination
Setting Authorized User E-Mail Address as the Sender
Allowing a User without Registered E-Mail Address to Send
Full Mode TX Timeout
Print MDN/DSN upon Receipt
Use Send Via Server
Allow MDN Not Via Server

Fax Settings

Changing the Default Screen for Fax
Changing the Default Settings for Fax Function
Storing Shortcut Keys
Registering Sender Names
ECM Transmission
Pause Time
Auto Redial
Checking the Dial Tone before Sending
Fax TX Report
Fax Activity Report
Fax Line Settings
Selecting the Type of Telephone Line
Send Start Speed
R-Key Setting
Remote Fax TX Settings
Remote Fax Settings

Receive/Forward

Print Report

Printing Information Related to Receiving and Forwarding
Printing Information Related to Fax

Common Settings

2-Sided Printing
Paper Drawer Selection
Reducing a Received Document
2 On 1 Log
Printing Footer Information on a Received Document
Handling Files That Fail to Be Forwarded
Forwarding Settings
Storing Forwarding Settings
When Forwarding Destinations Do Not Match the Forwarding Conditions
Checking/Changing Forwarding Settings
Forwarding Received Documents
Deleting Forwarding Settings
Printing Forwarding Settings
Specifying the Fax/I-Fax Inbox Settings
Always Send Notice for RX Errors

Fax Settings

ECM Reception
Fax RX Report
Confidential Fax Inbox RX Report
Setting the Receive Start Speed
Setting the Receive Password

Store/Access Files

Common Settings

Specifying the Scan and Store Settings
Specifying the Stored File Settings

Mail Box Settings

Setting/Storing a Mail Box
Settings for All Mail Boxes

Set Destination

Address Book List

Storing New Addresses

Fax Numbers

E-Mail Addresses

I-Fax Addresses

File Server Addresses

Group Addresses

Addresses Obtained via a Server

Editing Address Details

Deleting Addresses

Naming an Address Book

Registering One-Touch Buttons

Storing/Editing One-Touch Buttons

Deleting One-Touch Buttons

Changing the Default Display of the Address Book

LDAP Server Settings

Registering an LDAP Server

Changing an LDAP Server Setting

Deleting an LDAP Server

Registering/Editing LDAP Search Attributes

Printing LDAP Server Settings

LDAP Server Auto Search

Obtaining the Remote Address Book

Remote Address Book

Remote Address Book Server Address

Communication Timeout

Fax TX Line Auto Select Adjustment

Management Settings

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I-Fax Addresses
1.
Press  → [Set Destination] → [Register Destinations] → [Register New Dest.].
2.
Press [I-Fax].
3.
Press [Name].
4.
Enter a name for the recipient of the fax → press [OK].
NOTE
The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
If [Search by Name] is pressed on the Address Book screen, a screen for narrowing the search in the Address Book is displayed.
For more information on refining the destination, see "Scan and Send."
5.
Press the Address Book drop-down list → select an address book from Address Book 1 to 10.
Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations.
The I-fax address that you enter will be stored in the subaddress book that you select here.
6.
Press the Mode drop-down list → select [Simple] or [Full].
<Mode>:
[Simple]:
Sends scanned data as an image via the Internet.
[Full]:
Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully.
In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode.
NOTE
If you send documents using the Full mode to a machine that does not support the Full mode, delivery confirmation cannot be carried out. When this happens, the job concerned is not considered as complete even though the actual sending of the document is successful. Such jobs are displayed as <Waiting for result...> on the Status screen until the time set for Full Mode TX Timeout in E-Mail/I-Fax Settings in Function Settings (from the Settings/Registration screen) has lapsed. After the timeout, the job is moved to the log, and the result is shown as <-> when sending of the document to a server or other destination could not be verified.
7.
Press [I-Fax Address] → enter the I-fax address → press [OK].
NOTE
If you do not send documents via a server, and if the recipient's IP address is not registered with a DNS server, enter the domain name in the following format: (user)@(the recipient's IP address).
8.
Press [Standard Field 1] and [Standard Field 2] → enter their respective standard fields → press [OK].
Standard Field 1 and Standard Field 2 are settings required for using an Internet fax service. For details, contact your service provider.
If you do not use an Internet fax service, this step is not necessary.
NOTE
After pressing [OK], the standard field that you entered appears as asterisks (********) on the I-fax settings screen.
9.
Select [On] or [Off] for <Send via Server>.
<Send via Server>
[On]:
Sends documents via a server. You can send documents to destinations via the Internet in the same way as e-mail.
[Off]:
Does not send documents via a server. You can send large amounts of image data to a recipient within the same LAN (Local Area Network) environment without placing a burden on the mail server. This enables you to send documents quickly and directly to the recipient. To use this setting, it is necessary to set up an MX (Mail eXchange) record on the DNS server. Ask your System Manager whether this type of sending is possible before you set Send via Server to 'Off'.
If you specify the Standard Field settings, set Send via Server to 'On'.
IMPORTANT
To be able to specify the Send via Server setting, set <Use Send via Server> to 'On' on the E-Mail/I-Fax Settings screen beforehand. It is recommended to set <Allow MDN Not Via Server> to 'On' on the same screen. To access the E-Mail/I-Fax Settings screen, press → [Function Settings] → [Send] → [E-Mail/I-Fax Settings]. If <Use Send via Server> is set to 'Off', <Send via Server> is grayed out. (See "Use Send Via Server.")
NOTE
Even if <Send via Server> is set to 'Off', delivery confirmation of documents sent using the Full mode is carried out via the server.
10.
Press [Destination Conditions] → select [On] or [Off] for <Divide Data>.
[On]:
Select [On] if the destination machine has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-Mail/I-Fax Settings in Function Settings (from the Settings/Registration screen), the data is divided into multiple parts before being sent. Once the destination machine receives all the parts of the data, it combines them into one item of data.
[Off]:
Select [Off] if the destination machine has no function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-Mail/I-Fax Settings in Function Settings (from the Settings/Registration screen), a sending error occurs.
IMPORTANT
Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support.
NOTE
For more information on the maximum data size for sending, see "Maximum Data Size for Send."
11.
Set the paper size, compression method, and resolution → press [OK].
The following conditions are always selected:
Paper Size: A4/LTR
Compression Method: MH (Modified Huffman)
Resolution: 200 x 100 dpi and 200 x 200 dpi
A5 is included in [A4/LTR].
IMPORTANT
Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support.
NOTE
Available compression methods are:
MH (Modified Huffman) - a coding system that horizontally scans and compresses extended areas of white and black dots.
MR (Modified Read) - a coding system that horizontally and vertically scans and compresses white and black areas. Faster than MH.
MMR (Modified Modified Read) - an adaptation of Modified Read, originally for use in digital machines. Faster than MR.
12.
Finish storing the address.
If Access Number Management is set to 'On':
Press [Next].
Press [Access No.].
Press [Access No.] → enter the access number using  - (numeric keys).
Press [Confirm] → re-enter the access number for confirmation using  - (numeric keys) → press [OK] → [OK].
If you do not want to set an access number for this destination, press [OK] without entering any number.
If Access Number Management is set to 'Off':
Press [OK].