Storing Destinations in One-Touch Buttons

You can store up to 200 destinations as the one-touch buttons.

Storing/Editing One-Touch Buttons

IMPORTANT
If [Language/Keyboard Switch On/Off] in Display Settings in Preferences (Settings/Registration) is set to 'On', the host name and folder path of the file server destination may not be displayed correctly, so you may not be able to refer to them.

NOTE
Destinations stored in one-touch buttons are also displayed in the Local Address Book. A new destination cannot be registered in a group destination that is stored in a one-touch button. The destination must be registered in a one-touch button in advance.

Press

Select a one-touch button to store or change → press [Register/Edit].

If you know the one-touch button's three digit number, press

(One-touch Button Number) → enter the three digit number of the desired one-touch button using

(numeric keys).

If you select a one-touch button already storing a destination, proceed to step 4.

NOTE
For the one-touch button with settings already stored, an icon is displayed to indicate the type of destination. If you select a one-touch button that already has destinations stored in it, the destinations are displayed. If you register multiple destinations as a group address in a one-touch button, the number of destinations registered in the group address is displayed.

Select [Fax], [Group] or [LDAP Server].

You can also store e-mail, I-fax, and file server destination in the one-touch button. (See "Storing/Editing One-Touch Button.")

If you select [Fax]:

Enter [Name] for the destination in accordance with steps 3 and 4 of "Storing Fax Numbers in Address Book (Local)."

Press [One-Touch Name].

Enter a name for the one-touch button → press [OK].

Enter the fax number in accordance with step 6 of "Storing Fax Numbers in Address Book (Local)."

If you select [Group]:

Enter [Name] in accordance with steps 3 and 4 of "Storing Group Addresses in Address Book (Local)."

Press [One-Touch Name].

Enter a name for the one-touch button → press [OK].

Select a destination to store in the group address from [Add from One-Touch] → press [OK].

Only destinations that are already stored in one-touch buttons can be selected as part of a one-touch button group address.

If you know the one-touch button's three digit number, press

(One-touch Button Number) → enter the three digit number of the desired one-touch button using

(numeric keys).

If you select [LDAP Server]:

Press the Server to Search drop-down list → select the desired server to search.

If the Enter Network Password screen is displayed, enter the user name and the password → press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen.

The Enter Network Password screen is displayed if either one of the following is true:

If <Login Information> in Register LDAP Server in Set Destination (Settings/Registration) is set to 'Use', and <Display Authentication Screen When Searching> in Register LDAP Server in Set Destination (Settings/Registration) is set to 'On'.

If the user name, password, and domain name specified in Register LDAP Server in Set Destination (Settings/Registration) are incorrect.

IMPORTANT
Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart. If you cannot send even when the user name and password are correct, check the time settings on the server and the machine. The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in Set Destination (Settings/Registration). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria. (See "Registering an LDAP Server.")

IMPORTANT

Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart. If you cannot send even when the user name and password are correct, check the time settings on the server and the machine.

The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in Set Destination (Settings/Registration). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria. (See "Registering an LDAP Server.")

NOTE
If multiple LDAP servers are registered and [Auto Search When Using LDAP Server] in Set Destinations (Settings/Registration) is set to 'On', the first registered server displayed on the drop-down list is searched.

Specify the search criteria.

NOTE
If a new destination search is performed when a search result is already displayed on the destination list screen, the displayed search result is cleared. If the search result for specified criteria is displayed, the search result is cleared and search for all criteria is processed when you press [ALL]. If the [Auto Search When Using LDAP Server] in Set Destination (Settings/Registration) is set to 'Off', nothing is displayed on the destination list screen until a search is performed. If the search result from [Search by Conditions] is displayed on the search list screen, you cannot additionally press [Search by Name] to narrow the search by name.

NOTE

If a new destination search is performed when a search result is already displayed on the destination list screen, the displayed search result is cleared.

If the search result for specified criteria is displayed, the search result is cleared and search for all criteria is processed when you press [ALL].

If the [Auto Search When Using LDAP Server] in Set Destination (Settings/Registration) is set to 'Off', nothing is displayed on the destination list screen until a search is performed.

If the search result from [Search by Conditions] is displayed on the search list screen, you cannot additionally press [Search by Name] to narrow the search by name.

If you want to narrow the search for destination by entering characters of the name on the keyboard:

Press [Search by Name].

Enter the text to search on the keyboard screen → press [OK].

Enter the first character of the name for the destination. You cannot search if you enter a character other than the first character of the name.

If you want to search for destination by entering search criteria:

Press [Search by Conditions].

Press the search category drop-down list → select the desired search category.

The available search categories are:

[Name]:	Search by name.
[Fax]:	Search by fax number.
[Organization]:	Search by organization name.
[Organization Unit]:	Search by organizational unit (e.g., departments in an organization).

For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c (country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows:

organization=canon

organizationUnit=salesdept

NOTE
The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server. Search by organization/organizationUnit may not be performed, depending on whether the attribute types have been registered on the LDAP server, and depending on the type of application on the server. You can also add additional user-defined search attributes. For more information on registering or editing a search attribute, see "Registering/Editing LDAP Search Attributes."

NOTE

The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server.

Search by organization/organizationUnit may not be performed, depending on whether the attribute types have been registered on the LDAP server, and depending on the type of application on the server.

You can also add additional user-defined search attributes. For more information on registering or editing a search attribute, see "Registering/Editing LDAP Search Attributes."

Press the search condition drop-down list → select the desired search condition.

You can select from the following search conditions:

[Contains]:	The result must contain the entered name, fax number, organization, or organizational unit.
[Does Not Contain]:	The result must not contain the entered name, fax number, organization, or organizational unit.
[Equals]:	The result must be exactly the same as the entered name, fax number, organization, or organizational unit.
[Differs from]:	The result must be different from the entered name, fax number, organization, or organizational unit.
[Begins with]:	The result must begin with the same first few letters that you entered for the name, fax number, organization, or organizational unit.
[Ends with]:	The result must end with the same last few letters that you entered for the name, fax number, organization, or organizational unit.

Press [Set] → enter the search criterion → press [OK].

If you want to edit the stored search criteria, press [Set] → enter the new search criteria.

To continue adding more search criteria, press [or] or [and] → [Add Search Condition] → repeat steps.

[or]:	The machine searches and returns a result that matches any of the specified search criteria.
[and]:	The machine searches and returns a result that matches all of the specified search criteria.

To delete the search criteria, press [Delete]. If you want to set new search criteria, press [Delete] → repeat steps to specify the search criteria.

NOTE
You can specify up to four different search criteria at a time. If you specify three or more search criteria, you cannot use both [or] and [and] together.

Press [Start Searching].

To cancel searching while the machine is searching for your criteria, press [Stop]. If the machine finds some results before you press [Stop], these search results are displayed.

NOTE
If you press [Start Searching] without specifying any search criteria, all of the addresses stored on the LDAP server are displayed.

Select the destination that you want to store in the one-touch buttons from the search results → press [Next].

You cannot select multiple destinations.

NOTE
To cancel a specified destination, select the destination you want to register again.

Edit the settings for the destination, as necessary.

Press [One-Touch Name] → enter the name to display on the one-touch button → press [OK].

IMPORTANT
The information that can be obtained via the LDAP server consists of only names and fax numbers.

Press [OK].

Deleting One-Touch Buttons

Press

Select the one-touch button containing the destination you want to delete → press [Delete].

If you know the one-touch button's three digit number, press [

] (One-touch Button Number) → enter the three digit number of the desired one-touch button using

(numeric keys).

IMPORTANT
Confirm the contents to be deleted.

NOTE
For the one-touch button with settings already stored, an icon is displayed to indicate the type of destination. If you select a one-touch button that already has destinations stored in it, the destinations are displayed.

A screen appears, asking for your confirmation to delete the settings → press [Yes] → [Close].