You can select a destination stored in the Address Book or a one-touch button, or specify a new address altogether. You can also recall the stored destinations and settings for scan/send in favorite settings. (See "Favorite Settings.")
You can specify a new I-fax address that has not been stored in the Address Book. Regardless of the distance and area, I-fax helps you to reduce transmission costs by making transactions via the Internet. You can enter an I-fax address directly from the keyboard on the touch panel display. You can also specify the scan settings and the settings at the destination when using I-fax.
For instructions on specifying a fax number, see "Specifying Destinations Not Stored in the Address Book."
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IMPORTANT
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The destination that you just specified is not stored in the Local Address Book. It is deleted once the document is sent.
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NOTE
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To view the detailed information of a selected destination, select the destination → press [Details].
You can change, edit, or delete destinations on the Scan and Send Basic Features screen before scanning. (See "Checking/Changing a Destination" and "Deleting a Destination.")
The maximum of destinations can be specified at the same time is 256. If you specify a group, which is made up of several destinations, each destination is counted as a separate address.
If you frequently send documents to the same destinations, store these destinations in the Local Address Book beforehand. (See "Storing I-Fax Addresses in the Address Book (Local).")
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1.
Press [New Destination].
2.
Press [I-Fax].
3.
Press the Mode drop-down list → select [Simple] or [Full].
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[Simple]:
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Sends scanned data as an image via the Internet.
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[Full]:
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Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully.
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NOTE
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In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode.
If you send documents using the Full mode to a machine that does not support the Full mode, delivery confirmation cannot be carried out. When this happens, the job concerned is not considered as complete even though the actual sending of the document is successful. Such jobs are displayed as <Waiting for TX result...> on the Status screen until the time set for Full Mode TX Timeout in E-Mail/I-Fax Settings in Send in Function Settings (Settings/Registration) has lapsed. After the timeout, the job is moved to the log, and the result is shown as <-> when sending of the document to a server or other destination could not be verified.
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4.
Press [I-Fax Address] → enter the I-fax address → press [OK].
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NOTE
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If you do not send documents via a server, and the recipient's IP address is not registered on a DNS server, use the following format to enter the domain name: (user)@(the recipient's IP address).
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5.
Press [Destination Conditions].
6.
Select [On] or [Off] for <Divide Data>.
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[On]:
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Select [On] if the destination machine has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-Mail/I-Fax Settings in Send in Function Settings (Settings/Registration), the data is divided into multiple parts before being sent. Once the destination machine receives all the parts of the data, it combines them into one item of data.
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[Off]:
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Select [Off] if the destination machine has no function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-Mail/I-Fax Settings in Send in Function Settings (Settings/Registration), a sending error occurs.
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IMPORTANT
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Set the destination conditions according to the specifications of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support.
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NOTE
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For more information on the maximum data size for sending, see [Maximum Data Size for Sending] in E-Mail/I-Fax Settings in Settings/Registration. (See "Maximum Data Size for Send.")
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7.
Select [On] or [Off] for <Send via Server>.
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[On]:
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Sends your I-fax documents via a mail server. This enables you to send documents to destinations via the Internet in the same way that you send an e-mail message.
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[Off]:
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Does not send your I-fax documents via a server. You can send large amounts of image data to a recipient within the same LAN (Local Area Network) environment without placing a burden on the mail server. This enables you to send documents quickly and directly to the recipient. To use this setting, it is necessary to set up an MX (Mail eXchange) record on the DNS server. Ask your System Manager whether this type of sending is possible before you set <Send via Server> to 'Off'.
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IMPORTANT
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To be able to specify the Send via Server setting, set Use Send via Server to 'On' in E-Mail/I-Fax Settings in Send in Function Settings (Settings/Registration) beforehand. If Use Send via Server is set to 'Off', <Send Via Server> is grayed out and cannot be pressed. (See "Use Send Via Server.")
It is recommended to set Allow MDN Not via Server to 'On' in E-Mail/I-Fax Settings in Send in Function Settings (Settings/Registration). (See "Allow MDN Not Via Server.")
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NOTE
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Even if <Send via Server> is set to 'Off', delivery confirmation of documents sent using the Full mode is carried out via the server.
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8.
To add destination, press [Next Destination] and repeat the procedure from steps 2 to 6.
9.
Press [OK].