When Forwarding Destinations Do Not Match the Forwarding Conditions

You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified.

IMPORTANT
If the fax board is installed and the subaddress and password specified from the sending machine do not match the registered forwarding conditions, the documents are not forwarded to forwarding destinations registered in Forward w/o Conditions, and the faxed documents are not received.

NOTE
Forwarding destinations can be stored one at a time, according to the receive type of the received document.

Press

→ [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings] → [Forward w/o Conditions].

Press the Receive Type drop-down list → select [Fax] or [I-Fax].

If the fax board is installed, this step is not necessary. However, depending on the fax board installed, you can make the following selection:

Line 1: Only the Super G3 FAX Board installed

Line 1, Line 2: The Super G3 FAX Board and Super G3 2nd Line Fax Board installed

Press [Forwarding Destination] → select [Address Book] or [Confidential Fax Inbox].

[Address Book]:	Select to forward the received document to another machine (relay function).
[Confidential Fax Inbox]:	Select to store the received document in a Confidential Fax Inbox.

NOTE
If the selected destination is a group address which contains a Mail Box as a destination, the document is not sent and stored in that Mail Box. If [I-Fax] is selected as the receive type, a WebDAV server cannot be specified as a forwarding destination. If the selected destination is a group address which contains a WebDAV server, the document is not forwarded to the WebDAV server.

If you select [Address Book]:

Select the forwarding destination → press [OK].

If Manage Address Book Access Numbers in Set Destination (from the Settings/Registration screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access No.] → enter the access number. (See "Scan and Send" or "Using the Machine to Send/Receive a Fax.")

Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. If you select one character on the pop-up display, you can narrow the displayed item even more. Press [All] to return to the full address list.

If [Search by Name] is pressed, a screen for narrowing the search in the Address Book is displayed.

Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard].

[Backspace]: Press to delete the last letter entered.

[Clear]: Press to delete all of the text entered.

[Keyboard]: Displays the keyboard on the touch panel display.

To return to the previous screen, press [Search by Name] again.

You can restrict the type of destinations displayed in the results list by pressing the icon for the desired type of destination.

Use the Address Book drop-down list to display each subaddress book (Address Books 1 to 10 and one-touch buttons). Subaddress books categorize the addresses stored in the Address Book. Select one of these subaddress books to limit the display of destinations.

You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.

You can specify e-mail addresses, I-fax addresses, file server addresses, and group addresses as forwarding destinations.

If the fax board is installed, you can specify fax numbers and group addresses as forwarding destinations.

NOTE
To cancel a selected destination, select the destination again. To view the detailed information of a selected destination, select the destination → press [Details]. To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses.") [Access No.] is displayed on the screen only if Manage Address Book Access Numbers in Set Destination (from the Settings/Registration screen) is set to 'On'. (See "Access Number Management.") If you select a fax number as the forwarding destination, the subaddress and password registered in the Address Book are ignored.

NOTE

To cancel a selected destination, select the destination again.

To view the detailed information of a selected destination, select the destination → press [Details].

To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses.")

[Access No.] is displayed on the screen only if Manage Address Book Access Numbers in Set Destination (from the Settings/Registration screen) is set to 'On'. (See "Access Number Management.")

If you select a fax number as the forwarding destination, the subaddress and password registered in the Address Book are ignored.

If you select [Confidential Fax Inbox]:

Select the desired Confidential Fax Inbox → press [OK].

You cannot select multiple Confidential Fax Inboxes.

If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send].

A message <Confidential Fax Inbox Incoming Notice> is inserted into the body of the e-mail message stating the link to the Confidential Fax Inbox.

IMPORTANT
Additional documents cannot be stored in a Confidential Fax Inbox under the following conditions. (These numbers may vary depending on the remaining capacity of the hard disk.) When a total of 2,000 documents or images have been stored in any or all of the Mail Box and Fax/I-Fax Inbox When a total of 8,000 pages of documents or images have been stored in any or all of the Mail Box and Fax/I-Fax Inbox

IMPORTANT

Additional documents cannot be stored in a Confidential Fax Inbox under the following conditions. (These numbers may vary depending on the remaining capacity of the hard disk.)

When a total of 2,000 documents or images have been stored in any or all of the Mail Box and Fax/I-Fax Inbox

When a total of 8,000 pages of documents or images have been stored in any or all of the Mail Box and Fax/I-Fax Inbox

NOTE
To be able to send a link via e-mail to the Confidential Fax Inbox in which the document is stored, it is necessary to register an e-mail address in the Confidential Fax Inbox beforehand. For instructions on storing an e-mail address in the machine, see "Mail Box Settings."

Press [File Name].

If you selected a fax number or Confidential Fax Inbox as the forwarding destination, proceed to step 6.

Enter the name of the file → press [OK].

Press the Store/Print Received File drop-down list → select [On] or [Off].

If you selected a Confidential Fax Inbox as the forwarding destination, proceed to step 19.

<Store/Print Received File>:

[On]:	The received document is stored in the Memory RX Inbox or printed.
[Off]:	The received document is not stored in the Memory RX Inbox or printed.

NOTE
If <Store/Print Received File> is set to 'On' and Memory Lock mode is set to 'On', the received document is stored in the Memory RX Inbox. (See "Mail Box Settings.")

Press [Fwd Done Notice].

Select the destination where the forwarding done notice is to be sent → press [OK].

If [Search by Name] is pressed, a screen for narrowing the search in the Address Book is displayed.

Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard].

[Backspace]: Press to delete the last letter entered.

[Clear]: Press to delete all of the text entered.

[Keyboard]: Displays the keyboard on the touch panel display.

To return to the previous screen, press [Search by Name] again.

You can restrict the type of destinations displayed in the results list by pressing the icon for the desired type of destination.

You cannot select multiple destinations at the same time.

NOTE
To cancel a selected destination, select the destination again. To view the detailed information of a selected destination, select the destination → press [Details]. To be able to select a destination for the forwarding done notice, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses.") [Access No.] is displayed on the screen only if Manage Address Book Access Numbers in Set Destination (from the Settings/Registration screen) is set to 'On'. (See "Access Number Management.")

NOTE

To cancel a selected destination, select the destination again.

To view the detailed information of a selected destination, select the destination → press [Details].

To be able to select a destination for the forwarding done notice, it is necessary to register destinations in the Address Book beforehand. (See "Storing New Addresses.")

[Access No.] is displayed on the screen only if Manage Address Book Access Numbers in Set Destination (from the Settings/Registration screen) is set to 'On'. (See "Access Number Management.")

Select whether to check [Notice Only for Errors].

If you want the forwarding done notice to be sent only when an error occurs, press [Notice Only for Errors].

If you want the forwarding done notice to be sent every time a received document is forwarded, do not press [Notice Only for Errors].

10.

Press [File Format] → select the file format of the document you want to forward → [OK].

This part of the procedure is not necessary if any one of the following is true:

A fax number is specified as the forwarding destination

An I-fax address is specified as the forwarding destination

A Confidential Fax Inbox is specified as the forwarding destination

The File formats that you can select are as follows:

[TIFF]:	Sends the file in the TIFF format.
[PDF]:	Sends the file in the PDF format. You can also select [OCR (Text Searchable)], [Reader Extensions], and/or [Add Digital Signatures]. If you want to add a digital signature, you can select [Device Signature] and/or [Visible Signature].
[XPS]:	Sends the file in XPS format. You can also select [OCR (Text Searchable)] and/or [Add Device Signature].

If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

NOTE
To view the JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required. To view a TIFF file, software that supports the TIFF format (such as Imaging for Windows) is required. To view a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required. To view an XPS file or to search a text in an XPS file, software that supports the XPS format (such as XPS Document Viewer) is required. For more information on the file format, see "Glossary."

NOTE

To view the JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.

To view a TIFF file, software that supports the TIFF format (such as Imaging for Windows) is required.

To view a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.

To view an XPS file or to search a text in an XPS file, software that supports the XPS format (such as XPS Document Viewer) is required.

For more information on the file format, see "Glossary."

11.

Press [OK].