The machine receives and prints print jobs sent from a computer.
The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet.
You can set the machine to automatically forward received I-fax documents to specified destinations. For more information on specifying forwarding settings, see "Forwarding Settings."
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NOTE
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If files (images) that are attached to received I-fax documents are not compatible with this machine, the machine does not process (print, forward, or store) these files, but deletes them instead. The names of the deleted files and the message "Could not create image" are printed with the text of the received I-fax.
If a received I-fax document does not contain an e-mail message, and contains only a TIFF file attachment, the sender's name and subject of the e-mail (each up to 24 characters) are printed as the header of the TIFF image.
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When the Machine receives I-fax documents, they are processed as shown below:
*1 If Store/Print Received File is set to 'On' in Forwarding Settings in Common Settings in Receive/Forward in Function Settings (Settings/Registration), forwarded documents are either printed or stored in the Memory RX Inbox.
*2 If Forward w/o Conditions is set up in Forwarding Settings in Common Settings in Receive/Forward in Function Settings (Settings/Registration), all received documents that do not match the specified forwarding conditions are forwarded to the destination selected for Forward w/o Conditions.
*3 If documents are received while paper is jammed, or paper or toner has run out, they are printed after the paper jam is cleared, paper is loaded, or toner is added.
*4 If Delete Failed TX Jobs is set to 'Off' in Common Settings in Send in Function Settings (Settings/Registration), the status of any job with a forwarding error will be saved on the Status Monitor/Cancel screen.
*5 Documents with forwarding errors are handled as follows, depending on the settings for Handle Files with Forwarding Errors in Common Settings in Receive/Forward in Function Settings (Settings/Registration):
[Always Print]: All documents with forwarding errors are printed.
[Store/Print]: Documents with forwarding errors are stored in the Memory RX Inbox when Memory Lock is turned 'On'. If Memory Lock is turned 'Off', the documents are printed.
*6 If <Forwarding Done Notice> is specified in Forwarding Settings in Common Settings in Receive/Forward in Function Settings (Settings/Registration), a notification e-mail is sent when the forwarding job completes successfully.
*7 If <Forwarding Done Notice> is specified in Forwarding Settings in Common Settings in Receive/Forward in Function Settings (Settings/Registration), a notification e-mail is sent when the forwarding job completes successfully. However, if <Notice Only for Errors> is also specified, a notification e-mail is sent only when the document fails to be forwarded.
*8 The received I-fax documents can be stored in the Confidential Fax Inbox by specifying the Confidential Fax Inbox as the forwarding destination. Only the received documents that match the specified forwarding conditions can be stored in the Confidential Fax Inbox.
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NOTE
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If the memory is full, no additional jobs can be processed.
For information on the following settings, see their respective sections:
Memory RX Inbox and I-Fax Memory Lock (See "Fax/I-Fax Inbox.")
Confidential Fax Inbox and Forwarding Settings (See "Forwarding Settings.")
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1.
When documents are being received, the Processing/Data indicator on the control panel flashes a green light.
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NOTE
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During reception, the transaction number and information related to the sender are displayed on the touch panel display.
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2.
When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory.
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NOTE
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The Processing/Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode.
The Error indicator flashes a red light when either the amount of available memory is low or paper needs to be loaded into a paper drawer.
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3.
The document is printed.
The Processing/Data indicator goes out when documents stored in memory are printed.
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NOTE
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If there is no paper on which the received documents can be printed, the received documents are stored in memory.
The memory can hold a total of approximately 6,000 pages of sent and received documents.
Documents which have been stored in memory because the paper has run out, are automatically printed when paper is loaded into a paper drawer.
If a printing error occurs, the Error indicator flashes a red light.
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You can set to store the received I-fax documents in the Memory RX Inbox without printing them. After verifying the documents on the Memory RX Inbox screen, you can print or send them whenever necessary.
If you set Use I-Fax Memory Lock mode to 'On', you can turn I-Fax Memory Lock for documents sent to the Memory RX Inbox 'On' or 'Off' as necessary. If I-Fax Memory Lock mode is set to 'On', received documents are stored in the Memory RX Inbox instead of being printed. (See "Memory RX Inbox (Memory RX Inbox).")
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IMPORTANT
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Additional documents cannot be stored in the Memory RX Inbox under the following conditions. (These numbers may vary depending on the remaining capacity of the hard disk.)
When a total of 2,000 documents have been stored in the Mail Box and the Fax/I-Fax Inbox
When a total of 8,000 pages have been stored in the Mail Box and the Fax/I-Fax Inbox
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NOTE
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To receive documents in memory, you must first set Use I-Fax Memory Lock to 'On' in Set Fax/I-Fax Inbox in Common Settings in Receive/Forward in Function Settings (Settings/Registration). (See "Specifying the Fax/I-Fax Inbox Settings.")
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If you receive an I-fax document, and it conforms to the specified forwarding conditions, the document is automatically forwarded to the specified destination. You can register the forwarding conditions and destinations in Forwarding Settings in Common Settings in Receive/Forward in Function Settings (Settings/Registration). (See "Storing Forwarding Settings.")
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NOTE
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To be able to forward received documents, you must first set <Validate/Invalidate> to 'On' in Forwarding Settings in Common Settings in Receive/Forward in Function Settings (Settings/Registration). (See "Forwarding Received Documents.")
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