Specifying the Fax/I-Fax Inbox Settings

This section describes various settings, including the Memory Lock mode, for the mail boxes in the Fax/I-Fax Inbox.

For information on the optional products required to use Storing Received Fax Documents in Memory, see "Optional Products Required for Each Function."

Setting a Confidential Fax Inbox

You can set and register a name and password for any Confidential Fax Inbox. You can also initialize the registered name and password.

Setting a Memory RX Inbox Password

You can set a seven digit password for the Memory RX (Receive) Inbox, and restrict its use to only those users who enter the password.

Storing Received Fax Documents in Memory

You can set the machine to store received fax documents in memory without printing them. This is referred to as Fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them.

Storing Received I-Fax Documents in Memory

You can set the machine to store received I-fax documents in memory without printing them. This is referred to as I-Fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them.

Specifying the Memory Lock Start Time Settings

You can set the Memory Lock mode to start automatically at a specified time.

Specifying the Memory Lock End Time Settings

You can set the Memory Lock mode to end automatically at a specified time.

Specifying the Divided Data RX Timeout Settings

If it takes longer than the set Divided Data RX Timeout time to receive all the parts of a divided I-fax document, only the data which has been received is combined to form the document. Data which can be combined to form complete pages is printed, and any remaining data is deleted.

NOTE
You can create up to 50 Confidential Fax Inboxes. The numbers for Confidential Fax Inboxes are 00 to 49. Setting a name for a Confidential Fax Inbox is optional. Setting a password for a Confidential Fax Inbox is optional. You can enter up to seven digits for the password. If you enter fewer than seven digits, the machine stores the password with leading zeros. Example: If <321> is entered, <0000321> is stored. Documents cannot be stored in the memory under the following conditions. (These numbers may vary depending on the remaining capacity of the hard disk.) When a total of 2,000 documents or images have been stored in the entire repository. When a total of 8,000 pages of documents or images have been stored in the entire repository. If the fax board is installed, you can receive faxes into memory. If you delete the divided data, it cannot be combined to form a document even if the remaining divided data is received later. Divided data cannot be printed as a regular image unless it has been combined. If you select [Print When Deleted] on the Divided Data RX Inbox screen to print the data which is deleted, the data will not be forwarded or stored in memory. It will only be printed.

NOTE

You can create up to 50 Confidential Fax Inboxes.

The numbers for Confidential Fax Inboxes are 00 to 49.

Setting a name for a Confidential Fax Inbox is optional.

Setting a password for a Confidential Fax Inbox is optional.

You can enter up to seven digits for the password. If you enter fewer than seven digits, the machine stores the password with leading zeros.

Example: If <321> is entered, <0000321> is stored.

Documents cannot be stored in the memory under the following conditions. (These numbers may vary depending on the remaining capacity of the hard disk.)

When a total of 2,000 documents or images have been stored in the entire repository.

When a total of 8,000 pages of documents or images have been stored in the entire repository.

If the fax board is installed, you can receive faxes into memory.

If you delete the divided data, it cannot be combined to form a document even if the remaining divided data is received later.

Divided data cannot be printed as a regular image unless it has been combined.

If you select [Print When Deleted] on the Divided Data RX Inbox screen to print the data which is deleted, the data will not be forwarded or stored in memory. It will only be printed.

Press

→ [Function Settings] → [Receive/Forward] → [Common Settings] → [Set Fax/I-Fax Inbox].

To set/store a Confidential Fax Inbox:

Press [Set/Register Confidential Fax Inboxes].

Press the desired Confidential Fax Inbox number.

To initialize, press the Confidential Fax Inbox number that you want to initialize.

If you enter Confidential Fax Inbox number using

(numeric keys), make sure to enter a two digit number → press [OK].

Specify each setting → press [OK].

[Register Box Name]:

Press [Register Box Name] → enter a name → press [OK].

<PIN>:

If you want to set a password for this Confidential Fax Inbox, enter the password using

(numeric keys) → press [OK]. You can leave the password blank. You cannot store a password with only zeros as the number, such as <0000000>.

[URL Send Settings]:

If you set the machine to send a link via e-mail to the Confidential Fax Inbox in which the document is stored, you can check or perform operations on the document in the Confidential Fax Inbox, using the Remote UI (User Interface) of the machine. If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send Settings] → specify the destination → press [OK].

[Initialize]:

To initialize settings, select the Confidential Fax Inbox that you want to initialize → press [Initialize] → [Yes].

IMPORTANT
Since there is no way to check a stored password, make sure that you write down the password that you enter, and keep it in a safe place.

To set a Memory RX Inbox Password:

Press [Memory RX Inbox PIN].

Press [Set].

Press [PIN] → enter the desired password using

(numeric Keys).

Press [Confirm] → re-enter the password for confirmation using

(numeric Keys) → press [OK] → [OK].

If you do not want to set the Memory RX Inbox with a password, press [OK] without entering any numbers.

You cannot store a password with only zeros as the number, such as <0000000>.

To store received Fax Documents in memory:

Press [Use Fax Memory Lock].

Select [On] or [Off] → press [OK].

IMPORTANT
If the message < Fax Memory RX is on.> does not appear, set the Fax Memory Lock setting on the Memory RX Inbox screen from the Inbox Selection screen of the Memory RX Inbox function to 'On'.

To store received I-Fax Documents in memory:

Press [Use I-Fax Memory Lock].

Select [On] or [Off] → press [OK].

IMPORTANT
If the message <I-Fax Memory RX is on.> does not appear, set the I-Fax Memory Lock setting on the Memory RX Inbox screen from the Inbox Selection screen of the Memory RX Inbox function to 'On'.

To specify the Memory Lock Start Time settings:

Press [Memory Lock Start Time].

Select [Everyday], [Specify Days], or [Off].

You can store up to five different start times.

If you select [Everyday], select a number ([1] to [5]) → enter the start time using

(numeric keys) → press [OK].

Enter all four digits of the time (including zeros), using 24-hour notation.

Examples:	7:05 a.m. → 0705
	11:18 p.m. → 2318

If you make a mistake when entering the time, press

to clear your entry → enter another four digit number.

If you select [Specify Days], select a day of the week ([Sun] to [Sat]) → select a number ([1] to [5]).

Enter the start time using

(numeric keys) → press [OK].

You can store up to five different start times for each day of the week.

Enter all four digits of the time (including zeros), using 24-hour notation.

Examples:	7:05 a.m. → 0705
	11:18 p.m. → 2318

If you make a mistake when entering the time, press

to clear your entry → enter another four digit number.

If you select [Off], press [OK].

If you select [Off], Memory Lock will not automatically turn on at a specified time. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under <Fax Memory Lock> or <I-Fax Memory Lock> on the Memory RX Inbox screen from the Inbox Selection screen of the Memory RX Inbox function.

NOTE
You can select [Everyday] for Memory Lock Start Time, and [Select Days] for Memory Lock End Time, and vice versa.

To specify the Memory Lock End Time settings:

Press [Memory Lock End Time].

Select [Everyday], [Specify Days], or [Off].

If you select [Everyday], select a number ([1] to [5]) → enter the start time using

(numeric keys) → press [OK].

You can store up to five different start times.

Enter all four digits of the time (including zeros), using 24-hour notation.

Examples:	7:05 a.m. → 0705
	11:18 p.m. → 2318

If you make a mistake when entering the time, press

to clear your entry → enter another four digit number.

If you select [Specify Days], select a day of the week ([Sun] to [Sat]) → select a number ([1] to [5]).

Enter the start time using

(numeric keys) → press [OK].

You can store up to five different start times for each day of the week.

Enter all four digits of the time (including zeros), using 24-hour notation.

Examples:	7:05 a.m. → 0705
	11:18 p.m. → 2318

If you make a mistake when entering the time, press

to clear your entry → enter another four digit number.

If you select [Off], press [OK].

NOTE
You can select [Everyday] for Memory Lock Start Time, and [Select Days] for Memory Lock End Time, and vice versa.

To specify the Divided Data RX Timeout settings:

Press [Divided Data RX Timeout].

Specify the divided data RX timeout time by pressing [-] or [+] → press [OK].

NOTE
If you set the divided data RX timeout time to '0', no divided data RX timeout time is set.