Specifying Destinations Using the Address Book (LDAP Server)

You can select a destination stored in the Address Book or a one-touch button, or specify a new address altogether. You can also recall the stored destinations and settings for scan/send in favorite settings. (See "Favorite Settings.")

There are three types of Address Books: Local Address Book, Remote Address Book, and LDAP Server. You can select one of the Address Book, and then search and specify the destination. By storing the destination in the Local Address Book beforehand, you can specify the destination quickly. (See "Storing E-Mail Addresses in the Address Book (Local).")

You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.

NOTE
To view the detailed information of a selected destination, select the destination → press [Details]. You can change, edit, or delete destinations on the Scan and Send Basic Features screen before scanning. (See "Checking/Changing a Destination" and "Deleting a Destination.") The maximum of destinations can be specified at the same time is 256. If you specify a group, which is made up of several destinations, each destination is counted as a separate address. You may have to set up the LDAP servers beforehand, depending on the network environment. For more information on LDAP servers, see "LDAP Server Settings." The information that can be obtained through the LDAP server consists of only names and e-mail addresses. You cannot directly specify a destination that is obtained via a server as a forwarding destination. To specify the destination as a forwarding destination, you must first store it in the Local Address Book. (See "Storing Addresses Obtained via an LDAP Server in the Address Book (Local).")

NOTE

To view the detailed information of a selected destination, select the destination → press [Details].

You can change, edit, or delete destinations on the Scan and Send Basic Features screen before scanning. (See "Checking/Changing a Destination" and "Deleting a Destination.")

The maximum of destinations can be specified at the same time is 256. If you specify a group, which is made up of several destinations, each destination is counted as a separate address.

You may have to set up the LDAP servers beforehand, depending on the network environment. For more information on LDAP servers, see "LDAP Server Settings."

The information that can be obtained through the LDAP server consists of only names and e-mail addresses.

You cannot directly specify a destination that is obtained via a server as a forwarding destination. To specify the destination as a forwarding destination, you must first store it in the Local Address Book. (See "Storing Addresses Obtained via an LDAP Server in the Address Book (Local).")

Press [Address Book].

Press [Change Add. Book] → select [LDAP Server].

NOTE
[Change Add. Book] is displayed when both the Remote Address Book and LDAP server are registered. If only the LDAP Server is registered on the machine, [To LDAP Server] is displayed.

Press the Server to Search drop-down list → select the desired server to search.

If the Enter Network Password screen is displayed, enter the user name and the password → press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen. The Enter Network Password screen is displayed if either one of the following is true:

If <Login Information> in Register LDAP Server in Set Destination (Settings/Registration) is set to 'Use', and <Display Authentication Screen When Searching> on the same screen is set to 'On'.

If the user name, password, and domain name specified in Register LDAP Server in Set Destination (Settings/Registration) are incorrect.

IMPORTANT
Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart. If you cannot send even when the user name and password are correct, check the time settings on the server and the machine. The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in Set Destination (Settings/Registration). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria. (See "LDAP Server Settings.")

IMPORTANT

Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart. If you cannot send even when the user name and password are correct, check the time settings on the server and the machine.

The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in Set Destination (Settings/Registration). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria. (See "LDAP Server Settings.")

NOTE
If multiple LDAP servers are registered and [Auto Search When Using LDAP Server] is set to 'On' in Set Destinations (Settings/Registration), the first registered server displayed on the drop-down list is searched.

Specify the search criteria.

NOTE
If a new destination search is performed when a search result is already displayed on the destination list screen, the displayed search result is cleared. If the search result for specified criteria is displayed, the search result is cleared and search for all criteria is processed when you press [ALL]. If Auto Search When Using LDAP Server is set to 'Off' in Set Destination (Settings/Registration), nothing is displayed on the destination list screen until a search is performed. If the search result from [Search by Conditions] is displayed on the search list screen, you cannot additionally press [Search by Name] to narrow the search by name. If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.

NOTE

If a new destination search is performed when a search result is already displayed on the destination list screen, the displayed search result is cleared.

If the search result for specified criteria is displayed, the search result is cleared and search for all criteria is processed when you press [ALL].

If Auto Search When Using LDAP Server is set to 'Off' in Set Destination (Settings/Registration), nothing is displayed on the destination list screen until a search is performed.

If the search result from [Search by Conditions] is displayed on the search list screen, you cannot additionally press [Search by Name] to narrow the search by name.

If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.

If you want to narrow the search for destination by entering characters of the name on the keyboard:

Press [Search by Name].

Enter the text to search on the keyboard screen → press [OK].

Enter the first character of the name for the destination. You cannot search if you enter a character other than the first character of the name.

If you want to search for destination by entering search criteria:

Press [Search by Conditions].

Press the search category drop-down list → select the desired search category.

The available search categories are:

[Name]:	Search by name.
[E-Mail]:	Search by e-mail address.
[Fax]:	Search by fax number.
[Organization]:	Search by organization name.
[OrganizationUnit]:	Search by organizational unit (e.g., departments in an organization).

For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows

organization=canon

organizationUnit=salesdept

NOTE
The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server. Detailed Search by organization/organizationUnit may not be performed, depending on whether the attribute types have been registered on the LDAP server, and depending on the type of application on the server. You can also add additional user-defined search attributes. For more information on registering or editing a search attribute, see "Registering/Editing LDAP Search Attributes."

NOTE

The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server.

Detailed Search by organization/organizationUnit may not be performed, depending on whether the attribute types have been registered on the LDAP server, and depending on the type of application on the server.

You can also add additional user-defined search attributes. For more information on registering or editing a search attribute, see "Registering/Editing LDAP Search Attributes."

Press the search condition drop-down list → select the desired search condition.

You can select from the following search conditions:

[Contains]:	The result must contain the entered name, e-mail address, fax number, organization, or organizational unit.
[Does Not Contain]:	The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
[Equals]:	The result must be exactly the same as the entered name, e-mail address, fax number, organization, or organizational unit.
[Differs from]:	The result must be different from the entered name, e-mail address, fax number, organization, or organizational unit.
[Begins with]:	The result must begin with the same first few letters that you entered for the name, e-mail address, fax number, organization, or organizational unit.
[Ends with]:	The result must end with the same last few letters that you entered for the name, e-mail address, fax number, organization, or organizational unit.

Press [Set] → enter the search criterion → press [OK].

If you want to edit the stored search criteria, press [Set] → enter the new search criteria.

To continue adding more search criteria, press [or] or [and] → [Add Search Condition] → repeat the steps.

[or]:	The machine searches and returns a result that matches any of the specified search criteria.
[and]:	The machine searches and returns a result that matches all of the specified search criteria.

To delete the search criteria, press [Delete]. If you want to set new search criteria, press [Delete] → repeat steps to specify the search criteria.

NOTE
You can specify up to four different search criteria at a time. If you specify three or more search criteria, you cannot use both [or] and [and] together.

Press [Start Searching].

To cancel searching while the machine is searching for your criteria, press [Stop]. If the machine finds some results before you press [Stop], these search results are displayed.

NOTE
If you press [Start Searching] without specifying any search criteria, all of the addresses stored on the LDAP server are displayed.

Select the desired destination from the search results → press [OK].

You can specify multiple destinations.

You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.

If you press [Specify E-Mail Address as I-Fax], the key lights showing that this setting is turned on, and the selected e-mail address can be specified as an I-fax destination.

NOTE
To cancel a selected destination, select the destination again. If you specify an e-mail address as an I-fax destination, the only information that can be retrieved from the server is the I-fax address. To specify settings to match the recipient's receiving conditions, press [Details] on the Send screen.

If an I-fax address is specified as the destination, read the displayed message → press [OK].