You can set a password for a PDF file so that only users who enter the correct password can open the file.
If a password is set for a PDF file, only users who enter the correct password at the other party's machine can open, print, or change the received PDF.
For information on the optional products required to use this function, see "Optional Products Required for Each Function."
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IMPORTANT
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For information on the modes which cannot be set in combination with this mode, see "Unavailable Combination of Functions."
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NOTE
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You can not set the Visible Signature if the following setting is already set.
If [Format PDF to PDF/A] in Function Settings (Settings/Registration) is set to 'On' (See "Standardize PDF as PDF/A.")
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1.
Select the desired space and folder.
2.
Place your originals → press [Scan] → [File Format].
3.
Select [PDF] → press [Set Details].
4.
Press [Encrypt].
5.
Specify each setting → press [OK].
Press the Encryption Level drop-down list → select [Low (40-bit RC4)/Acrobat 3.0 or Later], [High (128-bit RC4)/Acrobat 5.0 or Later], or [High (128-bit AES)/Acrobat 7.0 or Later].
Adobe Acrobat 5.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit RC4)/Acrobat 5.0 or Later].
Adobe Acrobat 7.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit AES)/Acrobat 7.0 or Later].
[Password Required to Open a Document]:
Select this key to set a password for opening the stored file. You can specify a password by pressing [Password to Open a Doc.].
The received encrypted PDF files cannot be opened without entering the password.
[Password to Open a Doc.]:
Press [Password to Open a Doc.] → enter the password → press [OK].
Re-enter the password for confirmation on the Confirm screen → press [OK].
[Store Password] (If logging in using SSO-H):
Select [Password Required to Open a Document] → enter a password to open a file in [Password to Open a Doc.]. If a password is already stored, the stored password is recalled when [Encrypt] is pressed.
Press [Store Password] → [Yes].
[Password Required to Change Permiss.]:
Select this key to set a password for printing or editing the scanned PDF. When selecting this key, you can specify detailed settings, such as [Allow Printing], [Allow Changes], and [Enable Accessibility, Copy Extraction of Images]. You can specify a password by pressing [Permission Password].
If [Password Required to Change Permiss.] is set, the received encrypted PDF files cannot be printed or edited without entering the password.
[Permission Password]:
Press [Permission Password] → enter the password → press [OK].
Re-enter the password for confirmation on the Confirm screen → press [OK].
[Store Password] (If logging in using SSO-H):
Select [Password Required to Change Permiss.] → enter a password in [Permission Password]. If a password is already stored, the stored password is recalled when [Encrypt] is pressed.
Press [Store Password] → [Yes].
If [High (128-bit RC4)/Acrobat 5.0 or Later] is selected as the encryption level
Press the Allow Printing drop-down list → select whether to allow printing of the scanned file. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.
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[Do Not Allow]:
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Printing is not allowed. Even if [Do Not Allow] is selected, the file can be printed if it is opened with the permission password if the recipient is using Adobe Acrobat 5 or earlier.
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[Low Resolution Only]:
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Only low-resolution printing is allowed. ([Low Resolution only] is displayed only if [High (128-bit RC4)/Acrobat 5.0 or Later] or [High (128-bit AES)/Acrobat 7.0 or Later] is selected.)
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[Allow]:
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Printing is allowed.
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If [High (128-bit RC4)/Acrobat 5.0 or Later] is selected as the encryption level
Press the Allow Changes drop-down list → select what changes to allow for the scanned file. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.
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[Do Not Allow]:
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Changing of files is not allowed.
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[Insert, Delete, or Rotate Pages]:
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Inserting, deleting and rotating pages is allowed. ([Insert, Delete, or Rotate Pages] is displayed only if [High (128-bit RC4)/Acrobat 5.0 or Later] or [High (128-bit AES)/Acrobat 7.0 or Later] is selected.)
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[Add Digital Signatures]:
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Adding digital signatures is allowed. ([Add Digital Signatures] is displayed only if [High (128-bit RC4)/Acrobat 5.0 or Later] or [High (128-bit AES)/Acrobat 7.0 or Later] is selected.)
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[Add Comments and Digital Signatures]:
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Adding comments and digital signatures is allowed.
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[Changes but Add Comments/Extract Pages]:
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Changing of files except for adding comments and extracting pages is allowed. ([Changes but Add Comments/Extract Pages] is displayed only if [Low (40-bit RC4)/Acrobat 3.0 or Later] is selected.)
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[Changes but Extract Pages]:
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Changing of files except for extracting pages is allowed.
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You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.
If [Low (40-bit RC4)/Acrobat 3.0 or Later] is selected, you can select this setting. Select this key to allow copying of images and page extraction. It also enables functions for reading aloud the text inside a file for the visually impaired.
If [High (128-bit RC4)/Acrobat 5.0 or Later] or [High (128-bit AES)/Acrobat 7.0 or Later] is selected, [Enable Copying and Extraction of Image/Text] and [Enable Access for the Visually Impaired] are displayed and you can set these settings separately.
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IMPORTANT
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If you did not enter a password in [Password to Open a Doc.] or [Permission Password], enter the password in the screen that appears after pressing
 . You can store the settings for encrypted PDF files in a favorites button. If you do not want to set a password for [Password to Open a Doc.] and [Permission Password] in a favorites button, leave their text boxes blank.You cannot set the same password for both [Password to Open a Doc.] and [Permission Password].
[Password to Open a Doc.] and [Permission Password] are displayed as asterisks (********) on the Encrypted PDF screen.
Even if you set restrictions for a PDF file with [Permission Password], some of these restrictions may be ignored if the recipient opens the PDF with certain software.
Passwords can only be stored if logging in using SSO-H. If SSO-H is not used when logging in, [Store Password] does not display.
One password can be stored for each user. If a password is already stored, the password is overwritten when a new password is stored.
If [Password to Open a Doc.] or [Permission Password] is left empty, the password stored is erased.
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NOTE
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When [Password Required to Change Permiss.] is set, it is necessary to set [Allow Changes] to one of the following in order to set the Reader Extension mode:
[Changes but Extract Pages]
[Change but Add Comments/Extract Pages]
[Add Comments and Digital Signatures]
When [Password Required to Change Permiss.] is set, it is necessary to set [Allow Changes] to [Changes but Extract Pages] in order to set the digital signature settings.
To open or print a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
To change a PDF file or to enable copying and extraction of images, Adobe Acrobat is required.
Adding digital signatures and comments, and the ability to insert, delete, and rotate pages are features of Adobe Acrobat.
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6.
Press [OK] → [OK].
7.
Press .
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NOTE
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To cancel the settings, press [File Format] → [Encrypt] → [Cancel Settings].
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