You can create a PDF compliant with PDF/A-1b.This is suited for long-term storing because it guarantees that the display of the PDF does not change with the machine or viewing software.
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NOTE
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If the fax board is installed and you are sending documents by fax, this setting is invalid.
If [Format PDF to PDF/A] is set to 'On', the following functions cannot be set for the PDF file.
OCR (Optical Character Recognition)
Encrypt
Reader Extensions
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1.
Press 
→ [Function Settings] → [Common] → [Generate File] → [Format PDF to PDF/A].
→ [Function Settings] → [Common] → [Generate File] → [Format PDF to PDF/A].2.
Select [On] or [Off] → press [OK].