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You can restrict printing from a computer (Printing From a Computer) so that only specific types of documents can be printed. You can also configure the machine so that documents are not printed until the user is authorized on the machine. You can also restrict the machine to only print Encrypted Secure Print (Printing Documents Retained in the Machine (Forced Reservation Printing)) documents, which can prevent information leakage due to unattended printouts or unprotected print data. Administrator or DeviceAdmin privileges are required in order to configure these settings.
You can prohibit users from printing documents from a computer. However, even when printing from a computer is prohibited, you can allow users to print documents from a computer if they are saved in the Mail Box (temporary storage space in the machine) or temporarily stored by the Job Hold function.
<Function Settings> <Printer> <Restrict Printer Jobs> <On> Select the restriction exceptions <OK>
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You can configure the machine so that documents from a computer are held in the machine, and printing is not performed immediately (Printing Documents Retained in the Machine (Forced Reservation Printing)). Printing is not performed until the user is authorized on the machine, which ensures greater security and reduces the risk of other people viewing or inadvertently picking up sensitive documents. Administrator privileges are required in order to configure these settings.
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Press .
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Press <Function Settings> <Print> <Forced Hold>.
<Print> <Forced Hold>.3
Press <On>, set the necessary conditions, and then press <OK>.
You can set detailed conditions for holding printer jobs, such as the user or IP address. If no conditions are set, all print jobs are held.
Setting the conditions for holding documents
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Press <Register>.
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Set the conditions for holding documents, and press <OK>.
  <Condition Name>Enter a name for the condition. Use a name that will be easy to identify when displayed in a list.
 <Job Condition>The types of conditions listed below can be selected.
 <Job Action>Select how to handle documents that match the specified condition. When <Hold> is selected, <ID for Substitution> is displayed. You can specify the name to display for documents that match the condition. To discard the documents that match the condition, select <Cancel>.
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Set the order in which to apply the conditions, and press <OK>.
The conditions are applied in the order that they are listed, starting at the top. If you want to change the order, select a condition in the list and press <Raise Priority> or <Lower Priority>.
To edit the details of a condition, select it in the list and press <Details/Edit>.
To disable a condition, select it in the list and press <Validate/Invalidate>.
To delete a condition, select it in the list and press <Delete>
<Yes>. |
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Press <Apply Set. Changes> <Yes>.
<Apply Set. Changes> <Yes>.|
NOTE
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Configuring the detailed settings for forced hold printing
You can configure detailed settings for documents that are held for printing, such as how long to save them and how to display them. <Print>
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You can configure the machine to only allow printing of Encrypted Secure Print documents from a computer, which can prevent information leakage due to unprotected print data. With this setting, documents cannot be printed using normal printing operations. Users are required to enter a password on the machine when printing Encrypted Secure Print documents. Printing Documents Retained in the Machine (Forced Reservation Printing)
<Function Settings> <Print> <Only Allow Encrypted Print Jobs> <On> <OK> <Apply Set. Changes> <Yes>