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Increasing Security

Restricting Access by Authentication

Specifying the System Manager Settings

Department ID Management

Registering the Department ID, Password, and Page Limit

Changing the Password and Page Limit

Deleting the Department ID and Password

Checking and Printing Counter Information

Clearing Page Totals

Accepting Print and Scan Jobs with Unknown IDs

User Setting Information Management Service

User Access Control for Advanced Space

Logging In to the User Management Page

Registering/Editing User Access Control for Advanced Space User Information

Editing User Information by General User

Authentication Screen Displayed on the Touch Panel Display

List of Error Messages and Their Causes and Remedies on Web Browser (User Access Control for Advanced Space)

List of Error Messages and Their Causes and Remedies on Touch Panel Display (User Access Control for Advanced Space)

Network Security

Key Pair and Server Certificate Settings for Encrypted SSL Communication

Advanced Space Settings

Setting the Advanced Space

Setting the Network

MEAP Settings

Preventing Information Leakage

Generating and Confirming a Key Pair and Device Signature Certificate and User Certificate for Adding Digital Signatures to PDF or XPS Files

Confirming the Device Signature Certificate

Checking a User Signature Certificate

Secure Watermark/Document Scan Lock

Forced Secure Watermark

Forced Document Scan Lock

Printer Driver Secure Watermark

Printer Driver Document Scan Lock

Adjusting the Secure Watermark Contrast

Adjusting Embedded Dots

Detecting Document Scan Lock

Copy Set Numbering Options

Specifying Encrypted Secured Printing Settings

Restricting the Send Function

Setting the Address Book

Setting the Control Panel Display

Setting the Management on the Hard Disk

Completely Erasing Unnecessary Data from the Hard Disk

Initializing All Data/Settings

TPM Settings

Device Management

USB Settings

Device Information Settings

Specifying Device Information Delivery Settings

Registering/Deleting/Printing Delivery Destinations

Setting Automatic Delivery

Setting Manual Delivery

Restricting the Reception of Device Information

Restoring Device Information

Restricting the Type of Information That Is Updated

Checking/Printing the Communication Log

Limiting Functions

Setting Remote UI

Clearing the Message Board

Available Settings for Administrator Table

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Completely Erasing Unnecessary Data from the Hard Disk
Setting the Timing of Deletion
Setting the Deletion Mode
If the Data Erase Kit is enabled, data is automatically and completely erased when it is deleted from the hard disk. This is to ensure that no trace of the data remains on the hard disk. You can select the Deletion mode and timing for erasing data from the hard disk.
The following data is completely erased from the hard disk:
Image data created when scanning
Remaining data after the files in the mail box/Advanced Space are deleted
Remaining data after the files in the Fax/I-Fax Inbox (Confidential Fax Inbox/Memory RX Inbox) are deleted
Sent and received fax/I-fax data
Spooled data
Data temporarily stored as print data
IMPORTANT
For instructions on obtaining and registering a license key, see Chapter 9, "Installing the System Options/MEAP Applications," in Getting Started.
NOTE
You cannot use the machine while data is being erased from the hard disk. It may also take some time until the machine becomes ready to scan once the data is completely erased.
The performance of the machine may degrade when processing jobs.
Setting the Timing of Deletion
You can select whether to erase data from the hard disk while processing a job or after a job has completed.
1.
Press → [Management Settings] → [Data Management] → [HDD Data Complete Deletion].
2.
Press [Timing of Deletion].
3.
Select [During Job] or [After Job] → press [OK].
[During Job]:
Overwrites and erases the data for each page as it is output.
[After Job]:
Overwrites and erases the data after all pages have been output.
Setting the Deletion Mode
You can set the Deletion mode and how many times to erase the data.
1.
Press → [Management Settings] → [Data Management] → [HDD Data Complete Deletion] → [Overwrite Method for Deletion Mode].
2.
Select how many times to erase the data → press [OK].
[Once with 0 (Null) Data]:
Overwrite the data once with 0 (null) data.
[Once with Random Data]:
Overwrite the data once with random data.
[3 Times with Random Data]:
Overwrite the data three times with random data.
[DoD Standard]:
Overwrite the data three times. The first time is with a fixed value, the second time with a complement of the fixed value, and the third time is with random data.
NOTE
As you increase the number of times the data is erased, the performance of the machine when processing jobs may degrade.
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