1.
Press 
→ [Management Settings] → [User Management] → [Department ID Management].
→ [Management Settings] → [User Management] → [Department ID Management].2.
Press [On] → [Register PIN].
If you do not want to store a Department ID, password, or page limit restriction, proceed to step 9.
3.
Press [Register].
4.
Use 
- 
(numeric keys) to enter the Department ID and password.
- (numeric keys) to enter the Department ID and password.
Press [Dept. ID] → enter the Department ID.
Press [PIN].
Press [PIN] → enter the desired password.
Press [Confirm] → enter the same number to confirm the password → press [OK].
You cannot register a Department ID or password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.
Example: If <02> or <002> is entered, <0000002> is stored.
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NOTE
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If you make a mistake when entering a number, press
 to clear the entire number → enter the correct number.If you do not want to set a password, you can use the machine by entering only the Department ID.
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5.
Press [Turn Limits On/Off and Set Page Limits].
6.
Set the page limits.
Press [On] under the desired function(s).
If you do not want to set a page limit restriction for a function, press [Off] under the desired function's name.
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NOTE
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<Total Print Limit> is the sum of <Copy Limit> and <Print Limit>
<Color Scan Limit> and <Black Scan Limit> are not included in the Total Print Limit.
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Press [
] (Page Limit) next to [On]/[Off] of the desired function(s) → enter the page limit restriction using - (numeric keys).
] (Page Limit) next to [On]/[Off] of the desired function(s) → enter the page limit restriction using - (numeric keys).|
IMPORTANT
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The machine stops sending a fax if the Scan Limit is reached while faxing a document either from memory or directly to the recipient.
The machine stops scanning if a scan limit is reached while the machine is scanning originals that are being fed from the feeder. (Those originals that were scanned before the limit is reached are not added to the scan count.)
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NOTE
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If you make a mistake when entering a number, press
to clear the number → enter the correct number.You can set the page limit from 0 to 999,999 pages. Once a page limit is reached, copying, scanning, or printing is not possible.
The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
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Press [OK] → [OK].
7.
If you would like to limit users to certain functions of the machine, press [Limit Functions].
8.
Select [On] or [Off] next to the functions (other than the Copy function) you want to limit using Department ID Management → press [OK].
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[On]:
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Department ID Management is set for the selected function(s).
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[Off]:
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Department ID Management is set only for copying and printing operations from computers.
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[Send/Fax] is displayed only if the FAX board is installed. If the FAX board is not installed, [Send] is displayed.
9.
Press [OK] → [OK].
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NOTE
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If you selected [On] in step 2, pressing [OK] activates Department ID Management.
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