Send/Fax > Using the Main Unit to Send/Receive > Storing New Addresses > Fax Numbers
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Fax Numbers

Remark
  • This mode is available only if the optional fax board is installed.

  1. Press (Additional Functions) → [Address Book Settings] → [Register Address].
  1. Press [Register New Address].
  1. Press [Fax].
  1. Press [Name].
  1. Enter a name for the recipient of the fax → press [OK].
  • The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
  • If [Incremental] is pressed, the screen for refining the address book is displayed. You can refine addresses by entering letters or symbols.
  • For more information on refining the destination, see "Using the Address Book."
  1. Press the Address Book drop-down list → select one of the numbered subaddress books.

Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations.

The fax number that you enter will be stored in the subaddress book that you select here.

  1. Enter the recipient's fax number using - (numeric keys), , and .

Details of each item are shown below.

[Pause]: Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter <p> is displayed between the numbers, and the letter <p> appears at the end of the number. When dialing an overseas number, insert a pause after the country code, and at the end of the telephone number. (See "Pause Time.")
[Tone]: Press when you want to directly call an extension line that is connected to a PBX (Private Branch eXchange) which accepts only tone signals. If you press [Tone], the letter <T> appears. (See "Fax Information Services.")
[][]: Press to move the position of the cursor.
[Backspace]: Press to delete the last number entered.
[Space]: Press to insert a space between numbers.
[+]: Use to insert a country code. Press [+] after the country code, and before the fax number.
[Option]: Press to specify the subaddress, password, ECM TX, sending speed, and type of call settings. These settings are optional.
[R]: Press to use the R-Key. (See "Special Dialing.")
  • You cannot insert a pause or a space at the beginning of a number.
  • If you enter a pause at the end of the number, the pause is always 10 seconds long.
  • If you press [Option]:

  • If you press [Option]:
  • Specify each setting → press [OK].

[Subaddress] and [Password]:

Press [Subaddress] → enter the recipient's subaddress using - (numeric keys), , and .

Press [Password] → enter the recipient's password using - (numeric keys), , and .

Press [Confirm] → re-enter the recipient's password for confirmation → press [OK].

Press [Space] to insert a space.

Press [Backspace] to delete the last digit entered.

If the recipient did not set a password for the target subaddress, you do not need to enter a password.

<ECM TX>:

Select [On] or [Off].

<Sending Speed>:

Press the Sending Speed drop-down list → select the desired sending speed.

If your document transmissions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], or [4800 bps].

<Long Distance>:

Press the Long Distance drop-down list → select the type of call.

Select [Long Distance (1)] if transmission errors occur frequently when you make overseas calls (when the number is stored in the Address Book). If errors persist, try selecting [Long Distance (2)] or [Long Distance (3)].

<Line Selection>:

Press the Line Selection drop-down list → select the line.

[Line 1]: Standard Line

[Line 2]: Additional Line

[Line 3]: Additional Line

[Auto]: A line is selected according to the settings you made for Priority TX in TX Line Selection in Line Options under <Fax Settings> in Communications Settings (from the Additional Functions screen). (See "Selecting the Line for Sending.")

  • If you want to attach a subaddress to your send job, make sure that the recipient's fax machine supports ITU-T standard subaddresses.
  • The Line Selection drop-down list is displayed only if the optional Super G3 2nd Line FAX Board is or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board.
  • If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional Functions screen) is set to 'Off', the password you enter is not displayed as asterisks. (See "Security.")
  • Proceed To Next Step

  1. Finish storing the address.
  • If Access Number Management is set to 'On':
  • If Access Number Management is set to 'Off':

  • If Access Number Management is set to 'On':
  • Press [Next].
  • Press [Access Number].
  • Press [Access Number] → enter the access number using - (numeric keys).
  • Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].
    If you do not want to set an access number for this destination, press [OK] without entering any number.

  • If Access Number Management is set to 'Off':
  • Press [OK].

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