Send/Fax > Using the Main Unit to Send/Receive > Setting the File Format to Send a Document in > Sending a Searchable PDF or XPS
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Sending a Searchable PDF or XPS

This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF or XPS file that is searchable.

Remark
  • PDF(OCR) or XPS(OCR) and Long Strip Original (432 mm or more) cannot be set at the same time.
  • This mode is available only if the optional Universal Send Advanced Feature Set is activated.

  1. Place your originals and specify the destination → press [File Format].
  1. Select [PDF] or [XPS] → press [OCR (Text Searchable)].
  1. Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.

If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

  • Even if [PDF (OCR)] or [XPS (OCR)] is selected as the file format, text may not be detected correctly, depending on the background color, style and size of the characters in the image.
  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • To view an XPS file or to search a text in an XPS file, software that supports the XPS format (such as XPS Document Viewer) is required.
  • For more information on the different file formats, see "Glossary."
  • If you select [PDF (OCR)] or [XPS (OCR)] as the file format, and <Smart Scan> in OCR (Text Searchable) Settings in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen) is set to 'On', the orientation of the original is detected, and the document is automatically rotated, if necessary, before it is sent.
  • If you select [OCR (Text Searchable)], you can also set [Compact] at the same time. In that case, [PDF (Compact)] or [XPS (Compact)] is displayed as the file format on the Send Basic Features screen.
  1. Press (Start).

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