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Top » Fax » Sending a Fax from a Computer (Windows) » Useful Fax Functions » Attaching a Cover Sheet

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Using the Machine to Send/Receive a Fax

What This Machine Can Do

Overview of This Function

Additional Lines

Things You Must Do Before Using This Machine

Flow of Sending Fax Operations

Sending Fax Documents Manually

Cancelling a Job

Specifying Destinations Using the Address Book

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Specifying Destinations Not Stored in the Address Book

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Deleting a Destination

Recalling the Specified Mode and Sending a Fax

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Storing Fax Numbers in Address Book (Local)

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Useful Fax Function (Options)

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Book →2 Pages

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Specifying the Sender's Name When Sending Fax

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Receiving Fax

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Questions & Answers

Sending a Fax from a Computer (Windows)

Faxing Fundamentals

Faxing a Document

Specifying the Fax Settings Beforehand

Setting the Fax Configuration

Viewing the Online Help

Useful Fax Functions

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Using the Address Book

Single Person Entry

Group Entry

Importing Address Book Entries

Exporting Address Book Entries

Changing the Address Book Export Destination

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Attaching a Cover Sheet
To attach a cover sheet to the fax, follow the procedure below.
Note
The number of recipients to which you can send simultaneously depends on how a cover sheet is attached. For details, click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
The display may differ according to the operating system and system environment.
1.
Display the [Cover Sheet] sheet.
See "Faxing a Document" on how to display the fax driver screen.
2.
Select an option for attaching the cover sheet to the fax from [Cover Sheet Attachment].
Select one of the following options:
[None]
[Different Sheet to Each Destination]
[Same Sheet to All Destination]
3.
Select a cover sheet template from [Style].
You can register a preferred cover sheet beforehand. For details, view the online help (see "Viewing the Online Help").
4.
Click [Settings] to specify the items to include on the cover sheet.
If you do not specify the items to include on the cover sheet, proceed to step 12.
The [Item Settings] dialog box is displayed.
5.
Select check boxes according to the information you want to print on the cover sheet in the [Sender] sheet → enter the information in the text boxes for the selected items.
You can specify the following items:
[Include Sender Name]
[Include Company]
[Include Dept./Div.]
[Include Fax Number]
Note
You can save the information entered in the [Sender] sheet in a file by clicking [Save Sender]. Then, when you send a fax, you can import the information by using [Import Sender], instead of entering the sender information each time you send a fax.
6.
Select check boxes according to the information you want to print on the cover sheet in the [Destination] sheet.
You can specify the following items:
[Include Sender Name]
[Include Company]
[Include Dept./Div.]
[Include Fax Number]
Note
The information of the recipients specified in the [Sending Settings] sheet prints on the cover sheet.
7.
Display the [Logo] or [Signature] sheet.
8.
Select [Print with Logo] or [Print with Signature] to include a logo or signature on the cover sheet.
For you do not want to print a signature or logo, proceed to step 10.
9.
Click [Browse] → specify the magnification and position of the selected logo or signature.
10.
If you want to include the number of sheets that you are going to send in the cover sheet, select [Include Number of Sheets to Send] in the [Sheets to Send] sheet → enter the number of sheets.
Note
The number of sheets is not counted automatically. The number which you entered manually is shown on the cover sheet.
11.
Click [OK].
The [Fax Sending Settings] dialog box is displayed.
12.
Select [Insert Attention Note] to insert an attention note → select a note from [Attention Note].
Note
You can also enter the characters you want to insert. You can enter up to 30 characters.
13.
Enter any other information you want to include on the cover sheet in [Comment to include].
14.
Click [Preview] if you want to check the preview image on the cover sheet.
15.
Click [OK].
The specified cover sheet is attached to the fax when the fax is sent.