You can store an address that is obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.

• You may have to set up the LDAP servers beforehand, depending on the network environment.

• For more information on LDAP servers, see "LDAP Server Settings."

• The information that can be obtained through the LDAP server varies, depending on the installed or activated options, as follows:

• If only the Color Universal Send Kit is activated: names and e-mail addresses

• If only the fax board is installed: names and fax numbers

• If both the Color Universal Send Kit is activated and the fax board is installed: names, e-mail addresses, and fax numbers

1. Press (Additional Functions) → [Address Book Settings] → [Register Address] → [Register New Address].

2. Press [Network Add. Book].

3. Press the Server to Search drop-down list → select the desired server to search.

4. Specify the search criteria.

• If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.

• To use Simple Search:

• To use Detailed Search:

• To use Simple Search:

• Press [Name], [E-mail], or [Fax] → enter the name, e-mail address, or fax number for which you want to search → press [OK].

The search criteria boxes that are not filled out are not searched.

To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search.

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• To use Detailed Search:

• Press [Detailed Search].

• Press the search category drop-down list → select the desired search category.

The available search categories are:

For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows:
organization=canon
organizationUnit=salesdept

• The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server.

• Detailed Search by organization/organizationUnit may not be performed, depending on whether the attribute types have been registered on the LDAP server, and depending on the type of application on the server.

• You can also add additional user-defined search attributes. For more information on registering or editing a search attribute, see "Registering/Editing LDAP Search Attributes."

• Press the search condition drop-down list → select the desired search condition → press [Settings].

You can select from the following search conditions:

• Enter the search criterion → press [OK].

• Press [Add].

To continue adding more search criteria, press [or] or [and] → repeat step 4.

To edit the search criteria, select the search criterion that you want to edit → press [Edit] → [Settings].

To delete the search criteria, select the criterion that you want to erase → press [Erase].

• You can specify up to four different search criteria at a time.

• If you specify three or more search criteria, you cannot use both [or] and [and] together.

• If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted.

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5. Press [Start Searching].

To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine finds some results before you press [Cancel], these search results are displayed.

• Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart. If you cannot send even when the user name and password are correct, check the time settings on the server and the machine.

• The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria. (See "LDAP Server Settings."

• If you press [Start Searching] without specifying any search criteria, all of the addresses stored on the LDAP server are displayed.

• If the Enter Network Password screen is displayed:

• If the Enter Network Password screen is displayed:

• Specify each setting → press [OK].

The Enter Network Password screen is displayed if either one of the following is true:

• If <Login Information> in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use', and <Display authentication dialog when searching> is set to 'On'.

• If the user name, password, and domain name specified in Register LDAP Server in System Settings (from the Additional Functions screen) are incorrect.

[User]:

Press [User] → enter the user name → press [OK].

[Password]:

Press [Password] → enter the password → press [OK].

After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen.

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6. Select the destination that you want to store in the Address Book from the search results → press [Next].

To continue searching, press [Back].

You can select multiple destinations.

If you want to select the first 64 destinations, press [Select All (Max 64 destinations)]. (If a destination is selected, the key changes to [Clear Selection].)

If the optional Color Universal Send Kit is activated, e-mail addresses that meet the specified search criteria are displayed. You can register the selected e-mail address as an I-fax address by pressing [Register e-mail address for I-Fax]. To register e-mail addresses as I-fax addresses, register one e-mail address at a time.

If the optional fax board is installed, fax numbers that meet the specified search criteria are also displayed.

If both the optional Color Universal Send Kit is activated and the optional fax board is installed, you can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.

• To cancel a selected destination, select the destination once more to clear the check mark.

7. Store the selected destination.

• The information that can be obtained via the LDAP server consists of only names and e-mail addresses, and fax numbers.

• If only one destination is selected:

• If multiple destinations are selected:

• If you want to register the selected destination as an I-fax address:

• If only one destination is selected:

• Verify the address → press [OK].

If necessary, edit the contents of the address.

If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Next].

Press [Access Number].

Press [Access Number] → enter the access number using - (numeric keys).

Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.

• If multiple destinations are selected:

• Select the subaddress book in which to store the addresses → press [OK].

If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Access Number].

Press [Access Number] → enter the access number using - (numeric keys).

Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.

• If you want to register a fax number or I-fax address as a new destination, read the displayed message → press [OK].

• The maximum number of destinations that can be selected at one time is 64.

• If you want to register the selected destination as an I-fax address:

• Verify the address → press [OK].

If necessary, edit the contents of the address.

If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Next].

Press [Access Number].

Press [Access Number] → enter the access number using - (numeric keys).

Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.

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