Remote UI > Import/Export Function > Loading an Address Book
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Loading an Address Book

You can load address books into the machine from saved files.

Remark
  • If you import the Address Book (Erase and Overwrite), Forwarding Settings, or Additional Functions settings, the information stored in Favorites Buttons and Recall memory are erased.
  • If you select [Erase and Overwrite] as the [Import Method], the machine's control panel settings return to their default settings or standard mode.
  • You cannot import a file while the machine is scanning.
  • You can register up to 1,800 addresses in the Address Book. (200 of these are addresses assigned to the one-touch buttons.) Each address is treated as a separate item. When importing additional addresses, make sure that you do not exceed an overall total of 1,800 addresses.
  • When importing an LDAP format file, entries with e-mail addresses or fax numbers are imported into the machine.
  • The information in the address book's one-touch buttons cannot be imported in LDAP format.

  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Address Book] → click [Import].

If a password is set for the Address Book, a dialog box prompting you to enter the password appears. Enter the Address Book password → click [OK].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click [Browse] → select the file to import → specify the necessary fields → click [Start Import].

Details of each item are shown below.

Address Book: Select the subaddress book to be imported.
Import Method: Select the import method.
  • Append: The addresses in the file are added to the machine's Address Book. No changes are made to the pre-existing addresses in the Address Book.
  • Erase and Overwrite: All addresses stored in the machine are deleted, and the contents of the file are loaded into the machine.
File Path: Specify the location of the file to load.
File Format: Select the format of the file that is to be loaded.
  • Custom Format: Select this if the file to be imported was saved and exported by another machine that is similar to this one.
  • LDAP Format: Select this if the file is to be imported from another application.

If you want to import an encrypted address book file, select [Decode Confidential Information of Address Book] → enter the correct password in the [Password] entry box.

  • If you select [Append] as the [Import Method], addresses in the file that have the same name as those already stored on the machine will treated as new registrations with the same name. However, if [Address Book One-touch] is selected as the [Address Book], you cannot select [Append] as the [Import Method].
  • If you select [Overwrite] as the [Import Method] when [Address Book One-touch] is selected as the [Address Book], the addresses stored in the machine are not deleted all at once. Instead, they are overwritten one at a time.
  • If you select [Erase and Overwrite] as the [Import Method], the addresses in the file are registered after all the addresses stored in the machine are deleted.
  • If you select [LDAP Format], only e-mail addresses and fax numbers can be imported. The contents of one-touch buttons are not imported when [LDAP Format] is selected. To save all the information stored in the file, select [Custom Format].
  • The name of the address book is not imported.

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